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Absence Notification

Attendance Matters

Updated: 8/1/18

The administration, teachers, attendance clerks and other school staff will work closely with parents and/or guardians to establish regular attendance for all students.

Parents/Guardians may also access class attendance online through ParentVue

When Absent from School
The parent/guardian is expected to call, send a note or email to school on or before the day (s) of the absence.

When Absent from School

  • Please notify the Attendance Office at 225-4302 between 7:00 and 10:00 AM on the morning of the absence or upon student's return, send a note that includes the student's full name, date of birth, and reason for absence.
  • If it is impossible to notify the school prior to the absence, the school must receive notice within 48 hours after the student returns to school. Failure to notify the school within 48 hrs. of the absence will result in the absence being unexcused.
  • State law mandates that the school record reasons for all students absences; therefore, all messages must include parent name, student name, date, time and reason for absence.
  • Any absence due to illness, vacation, death in the family, religious observance, accident, or other unusual personal circumstances may be excused, provided a message is received from the parents/guardians stating the day, time and reason for the absence. Please DO NOT schedule doctor and/or dental appointments during school hours.
  • Students who are 18, may sign themselves out for emergency purposes only if they have a letter of permission from parents on file in the attendance office in advance.

Minimum Attendance Requirements for 9th-12th Grade Students
The high school attendance requirement states, in part, that to be granted academic credit for any course, a student must earn a passing grade in the course. Attendance in the classroom will improve a student's ability to earn his/her desired grade.

If a student is late 15 minutes or more the student will be marked absent and parent/guardian will receive an automated voice message per period.

Notification Sequence

Note: The notification process pertains to the number of absences in a single course. 

  • After the 3rd unexcused absence- The school (teacher) should hand deliver a letter to the student then notify the Dropout Prevention, via email, after the 3rd unexcused absence to begin the intervention process. Document in Synergy.
  • After the 6th unexcused absence- The school (teacher) must submit an email to their administrator, Drop Out Prevention and the Guidance Counselor. Administration is responsible for setting and holding an attendance conference with parents/guardians. Document in Synergy.
  • After the 9th unexcused absence- The school (teacher) will submit an email to their administrator, Drop Out Prevention and the Guidance Counselor. Administration will contact parents. Document in Synergy.
  • After the 10th unexcused absence- The student may not receive credit due to excessive unexcused absences pending appeal. Administration/Counselor and Drop Out Prevention will convene a conference after a formal appeal has been processed. Teacher input will also factor in to the decision. Document in Synergy. 

High School Appeal Process for Loss of Credit Due to Excessive Unexcused Absences
Parents/Guardians or students may file a written appeal for review by the Appeals Committee at the school. The appeals Committee will consist of one administrator, one guidance counselor and one teacher. The written appeal, including all supporting documentation, must be revived by the building principal within ten days of the end of the credit period. The final decision will rest with the Committee.

Claudia Valenzuela- Drop Out Prevention
Teresa Toro- Counselor
Amy Villagio- Counselor
Marian Finley- Counselor
Alma Ramirez Borbon0- Counselor
Sean Borland- Execptional Education Director 


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